01799 550300 admin@clavering.essex.sch.uk
Clavering Primary School

Information available under the Freedom of Information Act 2000

 1. Introduction: what a publication scheme is and why it has been developed

One of the aims of the Freedom of Information Act 2000 (which is referred to as FOIA in the rest of this document) is that public authorities, including all maintained schools, should be clear and proactive about the information they will make public.

To do this we must produce a publication scheme, setting out:

  • The classes of information which we publish or intend to publish;
  • The manner in which the information will be published; and
  • Whether the information is available free of charge or on payment.

The scheme covers information already published and information which is to be published in the future. All information in our publication scheme is either available for you on our website to download and print off or available in paper form.

Some information which we hold may not be made public, for example personal information.

This publication scheme conforms to the model scheme for schools approved by the Information Commissioner.

2. Categories of information published

The publication scheme guides you to information which we currently publish (or have recently published) or which we will publish in the future. This is split into categories of information known as, “ classes‟. These are contained in section 6 of this scheme.

The classes of information that we undertake to make available are organised into four broad topic areas:

School Prospectus/Website – information published in the school prospectus and on the website.

Governors’ Documents – information published in the governing body documents.

Pupils & Curriculum – information about policies that relate to pupils and the school curriculum.

School Policies and other information related to the school – information about policies that relate to the school in general.

3. Classes of Information Currently Published


School Prospectus – this section sets out information published in the school prospectus.

Class Description
School Prospectus/ website The statutory contents of the school prospectus are as follows, (other items may be included in the prospectus at the school‟s discretion):

  • the name, address and telephone number of the school, and the type of school
  • the names of the head teacher and governors
  • information on the school policy on admissions
  • a statement of the school’s ethos and values
  • information about the school’s policy on providing for pupils with special educational needs
  • number of pupils on roll
  • National Curriculum assessment results for appropriate Key Stages, with national summary figures
  • the arrangements for visits to the school by prospective parents



Information relating to the governing body– this section sets out information published in the Governor’s Annual Report and in other governing body documents.

Class Description
Instrument of Government The name of the schoolThe category of the schoolThe name of the governing bodyThe manner in which the governing body is constitutedThe term of office of each category of governor if less than 4 yearsThe name of any body entitled to appoint any category of governorDetails of any trust

If the school has a religious character, a description of the ethos

The date the instrument takes effect


Minutes 1 of meeting of the governing body and its committees Agreed minutes of meetings of the governing body and its committees

(1) Some information might be confidential or otherwise exempt from the publication by law – we cannot therefore publish this


Pupils & Curriculum Policies – This section gives access to information about policies that relate to pupils and the school curriculum.

Class Description
Home – school agreement Statement of the school’s aims and values, the school’s responsibilities, the parental responsibilities and the school’s expectations of its pupils for example homework arrangements
Curriculum Policy Statement on following the policy for the secular curriculum subjects and religious education and schemes of work and syllabuses currently used by the school
Sex Education Policy Statement of policy with regard to sex and relationship education
Special Education Needs Policy Information about the school’s policy on providing for pupils with special educational needs
Accessibility Plan Plan for increasing participation of disabled pupils in the school’s curriculum, improving the accessibility of the physical environment and improving delivery of information to disabled pupils.
Race Equality Policy Statement of policy for promoting race equality
Collective Worship Statement of arrangements for the required daily act of collective worship
Child Protection Policy Statement of policy for safeguarding and promoting welfare of pupils at the school.
Whole School Behaviour Statement of general principles on behaviour and discipline and of measures taken by the head teacher to prevent bullying.


School Policies and other information related to the school – This section gives access to information about policies that relate to the school in general.

Class Description
Published reports of Ofsted referring expressly to the school Published report of the last inspection of the school and the summary of the report and where appropriate inspection reports of religious education in those schools designated as having a religious character
Post-Ofsted inspection action plan A plan setting out the actions required following the last Ofsted inspection and where appropriate an action plan following inspection of religious education where the school is designated as having a religious character
Charging and Remissions Policies A statement of the school’s policy with respect to charges and remissions for any optional extra or board and lodging for which charges are permitted, for example school publications, music tuition, trips
School session times and term dates Details of school session and dates of school terms and holidays
Health and Safety Policy and risk assessment Statement of general policy with respect to health and safety at work of employees (and others) and the organisation and arrangements for carrying out the policy
Complaints procedure Statement of procedures for dealing with complaints
Performance Management of Staff Statement of procedures adopted by the governing body relating to the performance management of staff
Staff Conduct, Discipline and Grievance Statement of procedure for regulating conduct and discipline of school staff and procedures by which staff may seek redress for grievance
Curriculum circulars and statutory instruments Any statutory instruments, departmental circulars and administrative memoranda sent by the Department of Education and Skills to the head teacher or governing body relating to the curriculum
Annex A – Other documents Annex A provides a list of other documents that are held by the school and are available on request


Feedback and Complaints

We welcome any comments or suggestions you may have about the scheme. If you want to make any comments about this publication scheme or if you require further assistance or wish to make a complaint then initially this should be addressed to the Headteacher or Chairman of Governors.

If you are not satisfied with the assistance that you get or if we have not been able to resolve your complaint and you feel that a formal complaint needs to be made then this should be addressed to the Information Commissioner‟s Office. This is the organisation that ensures compliance with the Freedom of Information Act 2000 and that deals with formal complaints. They can be contacted at:

Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


Enquiry/Information Line: 01625 545 700
E Mail: 
Website : www.informationcommissioner.gov.uk

Freedom of Information Publication Scheme


Annex A – Further documents held by the school


Name of Document Name of Document
Admission Health and Safety
Allegations of abuse held against Staff History
Anti-bullying Homework
Art and Design ICT
Assessment Literacy
Behaviour Learning & Teaching
Child Protection Marking and Feedback
Collective Worship Mathematics
Capability Procedure for Teaching Staff Music
DBS Pay Policy
Complaints Procedure Performance Management
Confidentiality PE
Data Protection House system
Disciplinary PSHE
Attendance Induction
Drug Awareness Missing Child
Design Technology RE
Whistle blowing Smoking at work
Equalities School Prospectus
Educational Visits SEN
E-safety Sex Education
Forest Schools School Emergency Plan
Accessibility/disability plan Special Educational Needs
Freedom of Information Science
Gifted and Talented Geography
Learning Support Assistant School Profile
Food Policy Road Safety
Travel Plan Foundation Stage
Children Looked After Monitoring
Intimate Care Recruitment
Community Cohesion First Aid
Charging and remissions Grievance and Harrassment

Author R Allsop

Written June 2017