01799 550300 admin@clavering.essex.sch.uk
Clavering Primary School

POLICY ON SCHOOL MEALS

Adopted by the Governors of Clavering Primary School

Aims

  • To outline the school’s procedures regarding school meals;
  • To work with parents to provide a flexible approach to the lunchtime nutritional needs of our pupils
  • To ensure the smooth, efficient and cost effective operation of the school dinner system
  • To clarify the roles and responsibilities of school staff, parents and pupils
  • To present a workable, fair mechanism for the collection of school dinner money.

Policy

School meals are available to pupils at a cost of £2.10 per day or at no cost to those in receipt of a free meal entitlement.

To enable the service to be efficiently planned the School requires advance notice of your child’s requirements. (Half a terms notice is required to change arrangements).

Paying for school meals.

The payment for meals is required in advance on a weekly, monthly or half-termly basis.

  • Please send money in to school on a Monday, or the first day of the school week.
  • Payments must be in a sealed envelope with the name of your child, class and the amount

enclosed.

  • In the case of absence, please send payment on the first day back at school.
  • Return of money due to absence will be credited off the following week’s payment.
  • Cheques to be made payable to Clavering Primary School. If your cheque is returned unpaid you will be charged the relevant banking fee. You may also be charged an administration fee representing 5% of the value of the cheque.

Should a child arrive at school without payment or a packed lunch, the School will

telephone home in the first instance to establish if alternative arrangements have been made.

If a child’s entitlement to free school dinners has expired, the parent/carer must provide a packed lunch or send payment for school meals in a sealed envelope.

If payment has not been made

If your child has taken a school meal which has not been paid for you will be sent on Tuesday a reminder detailing how much you owe (Appendix 1). Payment must be made immediately and can be sent in with your child or paid directly to the classroom. If payment is not received by Friday a further letter will be sent detailing the consequences of non payment and a final date by which payment must be made (Appendix 2)

If the matter remains unresolved, you will be sent a 3rd and final letter requesting payment and detailing the school’s next course of action. (Appendix 3)

The school cannot tolerate debt amounting to more than one weeks payment, as if debts are incurred then the school budget has to pay for them. This means that money which should be spent on the children’s education is used to pay for debts incurred by parents.  If a parent repeatedly fails to provide a packed lunch, or sufficient monies to cover the cost of school meals, there may be a referral to Social Services as this has an affect on a pupil’s welfare.

The school is not obliged to provide a school dinner where payment is not forthcoming or where authorisation for free school meals has not been received, and some schools are known not to provide a meal in these circumstances. We will therefore act promptly to address such issues at an early stage, in order to prevent arrears of dinner monies from accumulating to a point beyond parents means to settle.

The school will in exceptional circumstances postpone the refusal to provide meals where parents have advised the school of their financial situation and school is satisfied that the funding will be forthcoming.

The school will work closely with parents in working out a form of payment plan to help resolve the situation if requested by the parent. However, where no attempt is made to clear the debt it will follow the procedure of the school’s Debt Management Policy.

Information regarding free school meals is available from the School Office.

Appendix 1 – 1st  Reminder
Appendix 2 – 2nd Reminder
Appendix 3 – 3rd and Final Reminder